Millhouse Primary School and Nursery

Premises Committee Terms of Reference


As defined by the full governing body.


The quorum of the committee will be 3 members, of whom, at least one shall be a non-staff member

Frequency of meetings

The committee will meet at least once each term and will hold additional meetings as necessary.

Review of Terms of Reference

These will be discussed / approved annually at the first meeting of the school year (Autumn term), which will be minuted.

Terms of Reference and Delegated Powers

  1. To act in accordance with the latest education regulations, governance regulations and other legislation affecting the conduct and responsibilities of school governing bodies.
  2. To appoint a committee chair and clerk at the first meeting in the Autumn term.
  3. To have regard in carrying out delegated functions, to the school development plan approved by the Governing body.
  4. To follow all school safeguarding procedures.
  5. To have an oversight of the school’s asset management plans.
  6. To monitor and review all aspects of maintenance and improvement or repair to the school buildings, grounds and plant.
  7. To ensure there are no shortfalls in the minimum standards relating to health and safety regulations.
  8. To assist the school’s Senior Leadership team in drawing up a plan for school security and to keep security under review.
  9. To administer applications for the hire of the school premises
  10. To ensure the character of the school’s building is retained.
  11. To appoint architects, builders, surveyors, ground maintenance teams etc according to established procedures laid down by school governors and monitor all aspects of their work
  12. To monitor the value for money that the school gets from building & grounds contractors.
  13. To review the contracts of any contractors the school uses relating to the school buildings or grounds.
  14. To review fire and evacuation procedures termly.
  15. To monitor and approve appropriate expenditure relating to capital funding.
  16. To review and ratify any policies relating to the school premises as set out in the policy rolling programme.
  17. To receive reports from the site manager & school business manager and delegate powers for the day to day matters to the Headteacher.
  18. To make recommendations to the Finance committee on the needs and requirements of the premises (including contractors).
  19. To report all aspects of the improvement and requirements, in relation to the school premises, to the full governing body.

Millhouse Primary School and Nursery

Headteacher : Gareth Allen

Tavistock Road | Laindon | Basildon | Essex | SS15 5QF

Contact Information