Millhouse Primary School and Nursery

Terms Of Reference Personnel Committee


As defined by the full Governing Body.


The quorum of the Committee will be 4 members, of which one must be Headteacher or Deputy with at least 50% non-staff.


To appoint a chair and clerk at the first meeting of the academic year for the full year.

Frequency of Meetings

The Committee will meet at least once each term and will hold such additional meetings as are necessary.  Minutes will be taken at each meeting and distributed to all governors by the Clerk.

Review of Terms of Reference

These will be discussed/approved annually at first meeting in Autumn Term, which will be minuted.


  • To receive updates from the Headteacher regarding latest COVID related matters and feed this back to the FGB.
  • To assist in the administering of the staffing requirements for the school both in the teaching and non teaching areas.
  • To approve procedures for the recruitment and appointment of staff.
  • To consider applications from staff for secondments or leave of absence.
  • To consider and recommend to the Governing Body policies regarding early retirement and redundancy.
  • To review and agree teaching & support staff pay decisions.
  • To ensure performance management and appraisals are carried out for all staff, including setting up a panel for Headteacher’s performance management.
  • To follow established procedures when advertising, selecting and appointing new members of staff.
  • To make recommendations to the Finance Committee on staffing needs to meet the requirements of the curriculum.
  • To ensure that all staff receive appropriate training and access to professional development.
  • To take due notice of the Safe Recruitment Policy
  • To review staff well being
  • To review and agree staffing structure.
  • To organise separate panels as and when required for: staff discipline & dismissal (including appeal panel); staff pay appeal.
  • To review and consider staff grievances.
  • The clerk and chair to the committee to be appointed at the first meeting in the academic year.

Planning and Control
To authorise and monitor expenditure within the staffing budgets with delegated powers for day-to-day matters, including supply cover, being passed to the Headteacher.

Appointment and Promotion of Staff
Before making any appointment governors must consider any advice from the Headteacher (except in the case of their successor).

1. Headteacher                         Managed by Essex County Council
2. Deputy Headteacher             To be advertised nationally

or theF above posts appointment is to be made and approved by the full Governing Body on the same day as interviews if practical, but in any event within a maximum period of 48 hours.

3. Teaching staff                        Temporary appointments (One term or less; full or part time): - Delegated to Headteacher
4. Teaching staff                        Permanent appointments – Delegated to Headteacher
5. Teaching staff                        Supply – Delegated to Headteacher
6. Non-teaching                        Temporary appointments (one term or less) – Delegated to Headteacher
7. Non-teaching                        Permanent appointments with part-time hours – Delegated to Headteacher
8. Non-teaching                        Permanent full time appointments – Delegated to Headteacher

Advertising – Staff other than Head or Deputy Head
Unless the governors decide to appoint to the vacancy a person already employed to
Work at the school, they must advertise the vacancy as they think fit.

A selection panel to shortlist candidates (other than Headteacher) will include the

The panel must include at least one ‘Safer Recruitment’ trained committee member.

Staff Discipline & Dismissal Panel / Appeal Panel
At least 3 non-staff members of this committee will form a panel as and when required. For the appeal panel, this should be a different 3 members of the committee. Should this not be possible, governors from other committees and/or an agreed partner school will form this panel.

Staff Pay Appeals Panel
Three governors from other committees who are not part of the pay decisions will form this panel as and when required.

Policies and Procedures
The Personnel Committee is responsible for reviewing and ratifying appropriate policies included in the rolling programme.

The Governing Body is also responsible for establishing committees to deal with disciplinary and appeals procedures.  The Headteacher is precluded from sitting on committees established, but may attend to give advice.



Millhouse Primary School and Nursery

Headteacher : Gareth Allen

Tavistock Road | Laindon | Basildon | Essex | SS15 5QF

Contact Information